Maintenance management for K-12 school districts
Every building, every asset, on one maintenance record.
Track assets, schedule preventive maintenance, and route work orders across every building in the district. The code reference and the completed work order that proves a compliance task stay on the same record.
- Open work orders
- 6
- Overdue PMs
- 4
- Overdue compliance
- 3
- Low-stock parts
- 3
Open work orders
- Boiler #1 short-cycling: no heat in east wingJefferson High · Boiler #1 · In progressCritical
- Gym HVAC unit tripping on high head pressureJefferson High · RTU-3 · OpenHigh
- Exit sign battery failing on east corridorLincoln Elementary · OpenHigh
- AHU-1 blower bearing noiseRoosevelt Middle · AHU-1 · On holdMedium
Work in, work out
Opened vs completed, by month
PMs carry the code they satisfy, so an inspection is a filter, not a binder.
- NFPA 10
- NFPA 25
- NFPA 72
- NFPA 80
- NFPA 96
- NFPA 101
- NFPA 110
- ASME A17.1
- OSHA 1910.151
What is in Blueprint
A work order knows which asset it is against, which technician holds it and which parts it consumed. Nothing below is a separate system bolted on.
Work orders
Raise, assign and close a job with the asset, technician, checklist and parts attached.
Assets
District → school → building → room → equipment, each with its own history and documents.
PM schedules
Calendar, meter or condition triggers, so the work that prevents failure is planned.
Compliance
Code-required PMs on their own page, apart from routine maintenance, regardless of role.
Equipment
Custodial, snow-clearing, lawn and playground gear, tracked alongside the buildings.
Parts
Inventory drawn down by the work that consumes it, with reorder points on the Today screen.
Capital planning
Remaining useful life and a 10-year replacement plan, built from the asset register.
Reports
PM status, issues found during PMs, compliance and maintenance spend, as Excel, CSV or print.
Team
Technicians, trades and rates, so labour cost lands on the work order that used it.
Integrations
A monthly PM digest by email, and a lightweight work board for requests in the demo.
From asset register to audit trail
The order matters. Each step is only possible because the one before it happened.
- 1
Register the buildings
Assets go in once, by hand or from a spreadsheet, with location, manufacturer, warranty and expected life. Everything after hangs off that record.
- 2
Schedule what prevents failure
PM templates recur on their own cadence. On the 1st of each month the due ones are issued as work orders and each technician gets a digest.
- 3
Work the queue
Technicians run the checklist on site, log labour and parts, and flag failed steps. The cost and the compliance evidence land on the asset.
Compliance tasks, kept apart
A PM template can be flagged life-safety and carry the code reference it satisfies. When an inspector asks what proves it, the answer is the completed work order underneath, not a binder somebody has to go and assemble.
Overdue compliance items surface on the Today screen and on their own page, for every role, separately from routine maintenance.
Open compliance- Fire alarm panel: quarterly testJefferson HighNFPA 72Overdue
- Kitchen hood suppression: semi-annualLincoln ElementaryNFPA 96Overdue
- Emergency generator: monthly load testJefferson HighNFPA 110Overdue
- Fire alarm panel: quarterly testRoosevelt MiddleNFPA 72Current
What each role sees
District trades do not work building by building, and a custodian does not need the boiler room. Visibility follows how facilities staff actually work.
Admin
The whole district: every school, reports, the capital plan and integrations.
Building operator
Their assigned school’s full asset hierarchy, top to bottom.
Trade tech
Electrical, HVAC, plumbing, carpentry, fire/life safety: only their trade, across all schools.
Custodial & grounds
Caretaking, snow, lawn and playground equipment, district-wide.